Contract Advisory: Educator Effectiveness System (EES)

The following information is being provided to members as a follow up to the State Board of Education (BOE) policy change and the Educator Effectiveness System (EES) changes for school year 2016-2017.

In May the BOE, upon the urging of the HSTA, made a decision to change BOE policy 203.4 on teacher performance and evaluation.

The policy change eliminated the mandatory requirement for student assessment scores to be used as a component for teacher evaluation. The change in policy opened the door for the HSTA to modify the HSTA contract language requiring the use of test scores. The policy and contract changes led to changes in the EES process for school year 2016-2017.

At the same BOE meeting in May, the EES Joint Committee submitted recommendations for changes. From there, Superintendent Kathryn Matayoshi made the final decisions on possible EES changes. In mid-June the HSTA and our Joint Committee members were provided a draft of the new EES manual. In response, the HSTA provided six pages of feedback and concerns regarding the pending changes to the EES process and procedures.

The DOE made some modifications to the manual based on HSTA’s feedback and then rolled out the final changes in the EES system with the manual. The DOE also created a video update on the EES changes, a link to which HSTA sent out with its Member Matters email bulletin on Aug. 26.

The HSTA wants members to know that while the HSTA acknowledges that the superintendent has the final say on the design and implementation of the EES; we have serious concerns and do not agree with all the superintendent’s EES changes. Specifically, the HSTA does not support the change that requires an unsatisfactory rating on a teacher’s observation/working portfolio or core professionalism component to result in an overall unsatisfactory rating on the entire teacher practice rating. We believe that each section of teacher practice should be rated individually and calculated accordingly.

We encourage all members to review the video put out by the DOE as well as completely review the EES manual, regardless of what evaluation cycle the member is on for school year 2016-2017.

Note for public charter schools (PCS):  Many charter schools have negotiated supplemental agreements with the HSTA regarding modifications to the teacher evaluation system. If you are a PCS teacher with questions on your evaluation, please contact your HSTA faculty representative or contact your local HSTA office for assistance.

Educator Effectiveness System (EES) – Know Your Rights

The HSTA has received inquiries regarding the changes for the EES and would like to provide the following frequently asked questions about the EES implementation for SY 2016-2017.

Q1: Where in the contract can I find information about teacher evaluation?

A1: All teachers should be familiar with your contractual rights related to the teacher performance evaluation system. The following contract sections contain language related to teacher evaluation: Article VIII (pages 42-46), Appendix VI and VII (pages 103-112). This language, along with the EES manual, guides the implementation of the EES.

Q2: How do I know if I am on cycle for this year?

A2: Your administrator should have notified you of your rating cycle or track. In general, the following applies to:

  • All less-than-effective and non-tenured teachers are on the enhanced track,

  • Tenured teachers who have no EES rating and those whose social security number ends in an odd number are on the standard track,

  • All other tenured teachers are on the streamlined track.
  • More specifics can be found on pages 5 and 6 of the manual.

    Q3: I haven’t received my hard copy manual yet, is that a problem?

    A3: Because the change to the BOE policy (removing student test scores to calculate EES ratings) happened so late in the school year, the EES manual had to be changed over the summer and printing was delayed. The HSTA had hoped the manual would be printed and ready earlier, but we also recognize that the benefit of removing the test scores far outweighed any small delay in the printing. The DOE reports that schools should have their printed manuals by late August to early September. In the meantime, teachers can access the manual online.

    Q4: My administrator is telling me to watch the EES orientation video on my “own time” after work and/or during my lunch break, is that OK?

    A4: No. The contract states in Appendix VI – Preparing and Supporting Teachers (page 108), “By the first day of instruction for students, teachers will receive an orientation to the performance evaluation system, including the tools, process, performance criteria, method of calculating the annual evaluation rating, and timelines.”  The employer is required to provide orientation and training on how the EES works, especially for teachers new to the EES and those on the standard and enhanced cycle.  All training for overview and components of the EES should be conducted during the scheduled work day and/or during the extended day or 21 hours of professional development time.

    Q5: I tried to access the EES section of PDE3 and it was down, what is the deal?

    A5: The changes in the EES for school year 2016-2017 require the DOE to program software changes to the PDE3 system. The DOE reported to the HSTA that the EES section will be down at the start of the year. Once the EES section is back online, it will only access information on the rating cycle for the school year. Later in the fall, other components should become available and the final programming for calculation of the rating will be rolled out in the spring.

    Q6: What things should teachers be most aware of related to the EES for this year?

    A6:  There are a number of changes in the manual that should help alleviate some of the compliance-driven nature of the EES. However, the HSTA would like to highlight both the deadlines and the calculation of the final rating as areas to pay special attention to in school year 2016-2017.

    Implementation Timeline and Deadlines:  The manual has specific deadlines for submission of various EES components, so teachers need to familiarize themselves with the deadlines and ensure they are in compliance. Failure to meet deadlines may result in significant impact to a component rating, including scoring a “0.” This year there is a process outlined in the manual (page 11) for mutual agreement to extend timelines. The extension process requires both the EES complex area lead and an HSTA UniServ Director or the HSTA negotiations specialist to coordinate and agree to extra time. Otherwise, the manual’s timeline must be followed.

    Overall Final Effectiveness Rating:  Teachers should pay special attention to both sides of the overall final effectiveness rating (page 34 of the EES manual).

    Student Learning Objective (SLO)/School or System Improvement Objective (SSIO):  The removal of student test scores as a calculation (only included in reflection under core professionalism) makes the SLO/SSIO component critical.  Teachers need to make sure they meet deadlines for submission of various parts of the SLO. If they are running into difficulties with an administrator doing their part (e.g., delay in approving SLO), the teacher should clearly document the failure on the part of the administrator and contact their school HSTA representative and/or HSTA UniServ Director for consultation.

    Teacher Practice:  Just as important is the teacher practice side of the final rating. Both the core professionalism requirements and observations have to be completed within the guidelines and timelines indicated in the manual. This year there is a change in that if a teacher earns an unsatisfactory in either the core professionalism or the observation, the overall teacher practice rating will be unsatisfactory, so it is very important to make sure both areas are completed.

    Core professionalism includes different parts such as the IPDP/PDPDP, reflection on the SGP and reflection on the Tripod Score. If an administrator wants to use evidence towards the core professionalism score, they must notify the teacher that the evidence will be used for evaluation purposes.

    If a teacher receives an unsatisfactory on their first observation, there is a requirement for at least one more observation to be conducted. The additional observation can be conducted by a different educational officer (EO), and the HSTA encourages teachers to request a different observer if they feel it is appropriate and/or needed.

    Q7: If teachers still need clarification and/or have questions on EES, what can they do?

    A7: Teachers can do any combination of the following: ask their principal, contact their district EES EO, call the EES Help Desk 586-4072, contact their School association policy committee (APC) members and/or contact their HSTA UniServ Director.

    Q8: What should I do if my administrator is not implementing the EES properly?

    A8: The first step is to contact the school APC which includes the grievance representative. The APC is made up of HSTA teachers at the school or work site who meet with the principal to discuss concerns or contract violations. The APC meeting should help to determine if it is a misunderstanding or if a grievance is in order. If a discussion with the administration does not resolve the matter, the APC and/or the teacher should consult with their HSTA UniServ Director.