The State of Hawaii Payroll Modernization Project’s (also known as HawaiiPay) third phase is being implemented in the coming weeks. All Department of Education (DOE) employees, including those on leaves of absence and substitute employees, will need to take action related to the implementation of the State’s new payroll system, known as the Hawaii Information Portal (HIP).
ACTION REQUIRED: Employees will need to log in on the HIP Employee Self-Service (ESS) between Dec. 3 and Dec. 14 and enter their direct deposit information.
Charter school employees who receive their pay through DOE payroll services will also need to enter their information on the HIP.
Key information related to the implementation can be found at the following websites
HawaiiPay website: http://ags.hawaii.gov/hawaiipay/for-employees/
A reminder on the upcoming key dates follows:
- November 26-30 – Schools and offices will distribute letters to employees regarding the new payroll system. This letter will include logon ID and temporary password.
- See Sample Letter
- Dec. 3 to Dec. 14 – Employees must logon to ESS and enter direct deposit information
- Dec. 31, 2018 to Jan. 4, 2019 – Employees may access their “Pay Statement” on ESS to confirm direct deposit enrollment successful.
- Jan. 4, 2019 – pay commences from HIP.
Other Related HawaiiPay Information
HIDOE HawaiiPay Flyer http://www.hawaiipublicschools.org/DOE%20Forms/HawaiiPay%20Project/HawaiiPay%20ELI%20Flyer.pdf – general information on HawaiiPay
Direct Deposit Worksheet http://www.hawaiipublicschools.org/DOE%20Forms/HawaiiPay%20Project/DirectDepositWorksheet.pdf – worksheet to help employees gather information for direct deposit
Direct Deposit Checklist http://www.hawaiipublicschools.org/DOE%20Forms/HawaiiPay%20Project/EmployeeChecklistforDirectDeposit.pdf – list of items needed to set up direct deposit
Guide for Open Enrollment http://www.hawaiipublicschools.org/DOE%20Forms/HawaiiPay%20Project/GuideforOpenEnrollment.pdf – step-by-step instructions for setting up direct depositGuide for Open Enrollment Part II http://www.hawaiipublicschools.org/DOE%20Forms/HawaiiPay%20Project/GuideforOpenEnrollmentPart2.pdf – instructions for more than one direct deposit
Emergency Contacts and Addresses on ESS – employees should always make sure they notify their school or office contact to update emergency contacts and mailing addresses. Updating this information on ESS is for State of Hawaii payroll purposes and it only changes addresses on pay statements and W2s and will not be utilized by DOE.
For more information about HIP, please visit https://ags.hawaii.gov/hawaiipay/for-employees/ or call the HIP Service Center at (808) 201-SERV. The HIP website may also be accessed from DOE’s website http://bit.ly/HawaiiPay.
If you have questions pertinent to DOE’s Payroll, call (808) 784-6100.